Difference between revisions of "Hosting A Workshop"
(Created page with "The Einstein Toolkit typically hosts workshops once a year in the US. Someone usually volunteers to organize one in the EU as well. Here I am creating a checklist of things t...") |
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The Einstein Toolkit typically hosts workshops once a year in the US. Someone usually volunteers to organize one in the EU as well. | The Einstein Toolkit typically hosts workshops once a year in the US. Someone usually volunteers to organize one in the EU as well. | ||
| + | |||
| + | It is a good idea to start well in advance. Three or four months ahead is not too soon to start planning. | ||
Here I am creating a checklist of things to do for a workshop: | Here I am creating a checklist of things to do for a workshop: | ||
* Arrange for coffee (and possibly bagels and muffins) in the morning. Coffee first! | * Arrange for coffee (and possibly bagels and muffins) in the morning. Coffee first! | ||
* Get a web page for the event and place a listing on einsteintoolkit.org | * Get a web page for the event and place a listing on einsteintoolkit.org | ||
| + | ** Get people to scruitinize the web page for errors and inconsistencies, there will be many | ||
* Signage to help people find their way to the workshop room(s) | * Signage to help people find their way to the workshop room(s) | ||
* Reserve space for the event with your university | * Reserve space for the event with your university | ||
* Reserve IT support (zoom links, etc.) | * Reserve IT support (zoom links, etc.) | ||
| + | * Prepare tutorial support | ||
* Provide info for attendees: | * Provide info for attendees: | ||
** What airport to use | ** What airport to use | ||
| Line 15: | Line 19: | ||
* Food | * Food | ||
** Are there enough places in walking distance, or must breakfast and lunch be catered? | ** Are there enough places in walking distance, or must breakfast and lunch be catered? | ||
| + | ** Do you need to charge for registration to cover food? | ||
* Outings | * Outings | ||
** Generally, there should be at least one outing or special dinner for the group | ** Generally, there should be at least one outing or special dinner for the group | ||
* Give credit to the local organizing committee | * Give credit to the local organizing committee | ||
* Give credit to the scientific organizing committee | * Give credit to the scientific organizing committee | ||
| + | * Create a template schedule and solicit content to fill the week | ||
Latest revision as of 20:33, 17 June 2024
The Einstein Toolkit typically hosts workshops once a year in the US. Someone usually volunteers to organize one in the EU as well.
It is a good idea to start well in advance. Three or four months ahead is not too soon to start planning.
Here I am creating a checklist of things to do for a workshop:
- Arrange for coffee (and possibly bagels and muffins) in the morning. Coffee first!
- Get a web page for the event and place a listing on einsteintoolkit.org
- Get people to scruitinize the web page for errors and inconsistencies, there will be many
- Signage to help people find their way to the workshop room(s)
- Reserve space for the event with your university
- Reserve IT support (zoom links, etc.)
- Prepare tutorial support
- Provide info for attendees:
- What airport to use
- What transport from the airport to use
- What hotels to use
- Arrange for guest parking
- Arrange for guest access internet (some people will not be able to use eduroam)
- Food
- Are there enough places in walking distance, or must breakfast and lunch be catered?
- Do you need to charge for registration to cover food?
- Outings
- Generally, there should be at least one outing or special dinner for the group
- Give credit to the local organizing committee
- Give credit to the scientific organizing committee
- Create a template schedule and solicit content to fill the week
